Public protection services use this information, on behalf of East Riding of Yorkshire Council, to deliver a variety of services including:
Public protection services hold personal data in order to carry out their statutory and regulatory functions including giving business advice.
Public protection services collect and process the following pertinent information:
The types of information being held will include names, addresses, contact details, ages and ownership information. Where necessary it may also include health information, ethnicity, criminal records, allegations and other specific details needed by services to carry out functions.
Because the information is being used to carry out one of our legal obligations, this means in most cases we do not require you to provide your consent. If this is not the case, and we do not have a legal obligation to use your information we would always try to ask.
Public protection services have a legal obligation and statutory duty to process certain information under a number of regulations including:
This list is not exhaustive and further information is available on the Council’s website referring to the relevant service area ie taxi licensing , food hygiene registration.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the licence or registration you have applied for.
The data is collected using a variety of methods such as the online forms on the East Riding website, calling or visiting the customer service centres or contacting the department directly via email..
The service will obtain personal information from complainants; from applications; in the course of visits, investigations and inspections; and from other bodies such as the Police, HM Revenues and Customs (HMRC), Immigration services, other local authorities, fire and rescue services etc. where required in order to fulfil our statutory functions.
Public protection services will pass information to different council departments. For example, in the case of purchasing one of our services, we will provide the corporate billing department with the name, address and billing instructions. However, information is generally not routinely shared with others.
If appropriate, information may be shared with other council services, and bodies such as the Police, HMRC, other local authorities, fire and rescue services etc. where required in order to fulfil a statutory function or for reasons of safeguarding or public safety.
Public protection services has a retention schedule in place to ensure that information is only held for as long as it is needed. For information on how long your information will held, visit the Find a privacy notice page.
The information is held on secure computer systems or files that can only be accessed by authorised staff. The information you provide us will be used to fulfil our statutory and regulatory obligations.
The rights that you have depend upon the grounds upon which your information is collected. All of the rights you could have outlined on the general data protection page. For the purpose of delivery and administration of public protection services legal obligations, statutory duties and discretionary services and/or to comply with contractual obligations relating to them, individuals will have the following rights:
If you want to know more about how the council uses information, your rights or have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance.
Contact details are available on the general privacy information page.
Alternatively, you can contact the Information Commissioner's Office